Embassy is available for your wedding reception,
luncheon, cocktail party or meeting.
The historic grandeur of
the Embassy will be the perfect complement to your unforgettable
event. For information on renting the Embassy Theatre, Embassy
Theatre Lobby, the Ballroom at the Embassy, the Parkview Health Rooftop Patio. the Madge Rothschild Mezzanine Lounge at the Embassy, the Ambassador Entrerprises Board Room, or the Journal Gazette Foundation Learning Center, contact the special events staff at 260.424.6287.
The Ballroom at the Embassy
Customized floor plans
provided by the Embassy special events office will maximize the
unique ambience of the Ballroom at the Embassy, while providing comfortable
space for your food and/or beverage service, dance floor, and
DJ or live band. The Ballroom at the Embassy rental includes the Rooftop Patio.
The Ballroom will comfortably accommodate:
• Plated dinners for up to 350 guests
• Mixer (cocktail set-up) for up to 450 guests
The Theatre Lobby at the Embassy
your special event with the unmatched splendor of the 1928
Providing the perfect backdrop for special events from grand
wedding ceremonies to unforgettable receptions and parties – the
Embassy Theatre Lobby offers the fairy tale setting for your
The Embassy Theatre Lobby will comfortably accommodate:
• Plated dinners for up to 150 guests
• Mixer (cocktail set-up) for up to 272 guests
ample space for your dance floor, live musicians and wedding
ceremony accoutrements, social events at the Embassy Theatre
Lobby are recognized for partnering the lobby’s grand
beauty with the Embassy’s five-star customer service.
The Madge Rothschild Mezzanine Lounge at the Embassy
The Madge Rothschild Mezzanine Lounge on the
second level of the Itheater and offers a wonderful setting for pre-show parties and events. The Madge Rothschild Mezzanine Lounge will comfortably accommodate 40 to 70 people.
The Hoosier Room at the Embassy
The historic Hoosier Room in the lower level of the Indiana
Hotel Lobby offers an intimate restored space that is ideal
for weekday business meetings, luncheons,
performing arts rehearsals, business training sessions or even rehearsal
The Hoosier Room will comfortably accommodate:
• Meetings for up to 40 guests
• Sit-down buffets for up to 30 guests
• Plated dinners for up to 30 guests
• Mixers for up to 40 guests
Special Event Staff
Kyle Snare, Special Events Director
Leah Schoenle, Special Events Manager
Brenda Zemaitis, Special Events Manager
Embassy strives to provide you and your guests with a five-star
atmosphere and customer service the day of your special event.
The Embassy has partnered
with several Preferred Caterers that have exhibited their commitments to
these goals. From simple to elegant, each of these caterers will
provide you with
unique ideas, as well as an outstanding attention to customer service.
6372 W. Jefferson Blvd.
Fort Wayne, IN 46804
235 E. Superior St.
Fort Wayne, IN 46802
Please keep in mind the following
guidelines for catering. All caterers must:
• Be approved by the Embassy & properly licensed, with a copy of the
license on file with the Embassy.
• Contact the Embassy Special Events Office at least 72 hours prior to
your event to discuss event times.
• Load-in and load-out only at the Harrison Street entrance,
unless otherwise specified.
• Remove ALL trash generated from the event on the night of the event.
(Trash receptacles are provided at the rear of the building, just off of
• Utilize propane stoves or grills generating smoke outside only.
• Keep all doors surrounding the catering kitchen closed and secured at
• Load-out by the time specified in your contract.
Private Event Bar Menu Options
In order to provide you and your guests with a safe atmosphere
for your special event, please refer to the following guidelines
if alcohol will
• All alcoholic beverages must be served by the Embassy Theatre Foundation, Inc..
• No alcoholic beverages may be brought into the facility.
• No alcoholic beverages may leave the premises under any circumstances.
• Embassy security and event staff, have the right to limit the amount
of alcohol being consumed by you and your guests.
The Cast of Preferred Party Rental Companies
Your party rental company can help you plan your special event
down to the last details, with everything from fine linens
and china to various sizes
and styles of tables and chairs. The following have reputations for providing
guests with a wide variety from which to choose.
|A Party Apart
200 E. Superior St.
Wayne, IN 46802
Bob Mutton Party Rental
Fort Wayne, IN 46804
The Cast of Preferred Pianists
The Embassy will gladly provide you with a list of preferred pianists
upon your request. You will be responsible for scheduling and paying
The Embassy special events office has additional references available
to you. If you are in need of further vendor information, please feel
to ask your
event coordinator for a list of additional vendors (DJ’s, musicians,
florists, photographers, etc.).
The Embassy Theatre Lobby and Indiana Hotel Lobby are available
for pre-wedding, post-wedding, engagement, bridal, and family
The following are
• Fees: $100.00 per hour during normal business hours, 9 a.m. to 5 p.m., Monday through Friday. $200.00 per hour if scheduled after 5 p.m or on the weekends.
• Photo shoots must be scheduled at least two weeks in advance and are
subject to availability.
• The stage and auditorium are not included.
Paid parking is available at the Civic Center Parking
Garage off of Jefferson Blvd. and Calhoun St. (across from the
Your guests will have
access to exit to the Skybridge leading from the Grand Wayne Center and connecting
Civic Center Parking Garage. Paid parking is also available at the Harrison Square Parking Garage located off Harrison Street, next to the Courtyard by Marriott Hotel.
Free parking is available at all downtown
metered parking spaces for evening and weekend events. For a detailed downtown map with parking, please go to Visit Fort Wayne's downtown map.
**(Please share this information with your florist and/or decorator)**
The National Register of Historic Places recognizes the 1928
Embassy Theatre and Indiana Hotel Lobby. As such, special attention
to decorative materials for special events.
Candles: All candles must
be enclosed in glass, with the flame not exceeding the height
of the glass enclosure. (Note: Unity candles are
must be in a secured holder).
Hanging Items or Wall Art: Any items to be hung or
suspended must be approved by the Embassy in advance of your
event. No items may be secured
walls using adhesive, tacks, etc.
Prohibited Decorative Materials: Please refer to contract
paragraph #7 for a complete list of prohibited decorative materials
glitter, bubbles, rice, cellophane, confetti, cotton, corn husks,
live or dried evergreen boughs, sheaves of grain, streamers,
vines, moss, coniferous
foliage, or any other combustible materials.
Please ask the Embassy
Special Events Coordinator if you have specific questions.
• Due to the historic nature of the Embassy, this is a smoke-free facility.
By City Ordinance,
• smoking is prohibited in front of the building.
• To protect the restored 1928 plaster and fixtures of the Embassy, all sound
• (including DJ’s and live bands) must be kept below 95
• By requirement of the Fire Marshall, any cords or cable must be secured to
• with gaffer’s tape.
Embassy security is required for ALL Special Events taking place
in the Embassy Theatre Lobby and/or Indiana Hotel Lobby. (A rental
Lobby and Indiana Hotel Lobby would require two (2) security personnel.)
personnel are scheduled by the Embassy and are uniformed officers
of the Fort Wayne Police Department. Security must be
four-hour increments. It is at the Embassy’s discretion to
require more security personnel for your event. Typically, security is required from the time your guests arrive until the completion of your load-out.
Booking An Event
The Ballroom and the rooftop, The Indiana Hotel Lobby, Embassy Theatre Lobby, Hoosier Room,
and Mezzanine Salon may be rented separately, or in any combination.
Theatre Lobby rentals are available late May through early September; however, there is a possibility that wedding ceremonies may take place at other times throughout the year. The Indiana Corridor is available only for wedding ceremonies and must be rented in conjunction with teh Indiana Hotel Lobby Please inquire
for details and to check
into specific date availability.
All rental prices are for an eight (8)-hour maximum block of
time, including set-up and tear down of your event. Additional
will be assessed at
an hourly rate.
The Embassy will place your event on hold for
thirty (30) days with no obligations to you. You have first
right of refusal
days. If another
party is prepared to rent the room, the Embassy will contact
you and you must decide at that time if you wish to proceed
process. After you have decided to use the Embassy, the Special
Events Coordinator will draw up the contract. This is a legally
document, and must be
read carefully before signing. Once your contract has been
signed and a deposit received, the room is guaranteed.
A deposit of fifty (50) percent of the room rental and all
applicable taxed is due two weeks from the contract date.
The balance of
fees (i.e. room
rental, rental equipment, security, etc.) will be due thirty
(30) days prior to your
event. All deposits are non-refundable and all charges must
be paid in full prior to your event.
Event Set-Up & Event
**Please share this information with your contracted special
events companies, such as florist, D.J., etc.**
The Embassy will have set-up for your event completed by
the move-in time defined in the contract. Load-in of rented
must be scheduled
with the Special Events Office at least 72 hours in advance
of the delivery. Load-in and load-out of all rented items
materials must take
place through the Harrison Street catering kitchen door,
specified. All items must be removed from the premises by contracted load-out time, unless otherwise specified by the Embassy. Please refer to rental
contract for a complete description of removal of property.
When the Embassy is rented for a wedding ceremony, you will
be permitted to a maximum of one (1) hour of rehearsal time
to your ceremony.
block of time is subject to availability. All rehearsals
must be concluded by 6:30pm.
Embassy Grande Marquee Rental
The Embassy marquee is available only for events taking place
in this facility. Your Special Event message will run in
rotation with the
other events in
the building, on the side facing Jefferson Blvd, unless
otherwise requested. Fantastic
photo opportunity--your personal message in lights on the
Embassy Grande Marquee!
Standard Eight (8)-Hour Rental of the Embassy Theatre Lobby and/or Indiana Hotel Lobby Includes:
Insurance, cleaning & set
up charges, event staffing and [six-72” round tables, 60 black ballroom
chairs & two-6’ buffet
tables—(plated dinner or buffet set up)] OR [10
cocktail/bistro tables & 40
black ballroom chairs (mixer set up)] OR [90 black ballroom chairs (ceremony set up)].
Please Note: Theatre
Lobby rentals do not include the auditorium and/or stage.
These areas will be secured
at all times.